Vendor quote management (RFP)

RFP module — key features

Approval routes

Define approval routes for organizational purchase requests (PRs).

Web and mobile

A simple sign-in by smartphone or browser lets vendors enter their quotes without any software install or prior training.

Automatic document generation

Generate a purchase order (PO) from a request for quote (RFP) that was based on a purchase request (PR).

User permissions

Control permissions per user, department and account.

Reports

Generate quote-comparison reports across vendors.

Integration

Connecting to your ERP lets you start work with Procee immediately.

How it works

Purchase request

Create a new purchase request quickly from browser or smartphone — just enter the items required.

Approval route

The request is sent into a central approval flow routed to the relevant departments to provide order and transparency.

Routing

The purchasing manager decides whether to fulfil the request from inventory, issue a purchase order to a vendor, or send RFPs to the relevant vendors.

Send RFPs to vendors

Vendors receive a secure email that drops them into a unique web page without sign-in, where they fill in a quote per line item.

Comparison report

Generate a vendor quote report showing line items and the price distribution per vendor.

Generate a purchase order

After comparing vendor options, automatically generate a purchase order for the selected quote (or for several vendors) and continue the process via the procurement & budget module.

Built to scale with your organization

The quote-management system gives organizations visibility and control over spend, with every stakeholder involved at each step of procurement.

Vendors can upload additional files alongside the quote itself, and the whole process is managed end-to-end from request to vendor payment.

The module supports RFP (Request for Proposal) and PR (Purchase Request), suits public-procurement tender obligations, and integrates naturally with organizational procurement flows.