Streamline procurement while staying within budget

Budget & procurement — key features

Approval routes

Define approval routes based on amount, department or user, with required attachments such as quotes per company policy.

Web and mobile

A simple sign-in by smartphone or browser gives users quick access to items, documents and certificates.

Three-way matching

Every purchase order is reconciled twice — against tax invoices (accounting) and against the delivery note (inventory) — simply and clearly.

User permissions

Control permissions per user, department and account.

Reports

Generate budget-vs.-actual reports per user, scoped to the departments they belong to.

Vendor portal

Vendors enter their invoices for payment directly into the system.

How it works

Purchase request

Create a new purchase request quickly from browser or smartphone, choosing the account, vendor and items required.

Approval route

The request is sent into a central approval flow routed to the relevant departments to provide order and transparency.

Purchase

After the approval route completes, the purchase order is sent (optionally automatically) to the vendor to obtain the service or product.

Receipt of goods/service

Reconciling the vendor's delivery note against the items in the purchase order gives a clear view of what is still outstanding.

Bookkeeping

Reconciling the vendor's invoice against the purchase order's expense accounts and sending it for approval brings order to invoices flowing through the organization.

Payment

Pay vendors against purchase invoices (transaction / demand / tax) via MASAV, with an optional approval route and emailed payment confirmation to the vendor.

Performance reports

Budget-vs.-actual reports per user, scoped to their departments, with cross-cutting analysis and account-number segmentation.

Built to scale with your organization

A procurement budget system gives visibility and control over spend, while involving every employee at each stage of the process.

Manage a single-year or multi-year budget, run several companies in parallel, increase, decrease, transfer or carry budget forward within the year, and operate in multiple currencies.

A budget-report engine covering definitions, surplus or overrun by budget type and account, totals per budget type, and real-time alerts/blocks on overrun per the organization's configuration.

A smart approval-cycle engine that captures every organizational rule, with a budget-utilization report and additional reports that drill down to the transaction level.

A permission engine to manage budget accounts at company / department / user level. Define a procurement budget per account, configure plan-vs.-actual at PO time, and move budget amounts between accounts where allowed.

Define account baskets to group accounts by various cross-cuts within the procurement budget system.

The procurement and budget module is integrated into the CloudERP suite for a simple, easy user experience. Join thousands of users already enjoying the system and make every part of the organization a partner in business processes in real time.