We are excited to announce a new feature designed to streamline communication and action between procurement teams and vendors: the “Pending Vendor” status.
Users can now mark an invoice or purchase order (PO) as [Pending Vendor], notifying the vendor that their Invoice/PO is on hold and requires their immediate attention. This status indicates that the vendor needs to take action on their behalf to resolve the issue. Examples of such actions include submitting missing or outdated legal documents, updating bank account details, or uploading a receipt for a previously paid invoice.
All actions and communications between the user and the vendor regarding the Invoice/PO are seamlessly conducted within Procee. This ensures that everything, from messages to document submissions, is logged and available as part of the audit trail for any authorized users, ensuring full transparency and accountability.
Once the vendor completes the required actions, they can mark the Invoice/PO as [Pending User Approval]. This status allows the user to review the vendor’s submission and decide whether to proceed with the invoice or order processing.
The “Pending Vendor” status improves collaboration, reduces errors, and enhances the efficiency of managing invoices and POs.